PRIVACY POLICY
SIEGEN HR SOLUTIONS, INC. (“We”, “Us”) is committed to protecting and respecting your privacy. This Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes and potential client interactions. Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it.
We use chatbots and electronic forms to process personal information as a data processor on Our behalf.
Where you apply for a job opening posted by Us, these Privacy Notice provisions will apply to Our processing of your personal information in addition to Our other Privacy Notice which has been provided to you separately or is available on Our Website.
Where you apply for a job opening via the application function on a job site or similar online service provider (“Partner”), you should note that the relevant Partner may retain your personal data and may also collect data from Us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner’s Privacy Notice.
Your Personal Information
Information We collect from You
We collect and process some or all of the following types of information from you:
Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
In particular, We process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.
Information provided when you contact Us as a potential client. This includes your name, email address, telephone number, company name, and any other information you provide when setting up a meeting or requesting information about our services.
If you contact Us, We may keep a record of that correspondence.
A record of your progress through any hiring process that we may conduct.
Details of your visits to this website including, but not limited to, traffic data, location data, weblogs and other communication data, the site that referred you to Siegen Solutions Website and the resources that you access.
Information We Collect From Other Sources
We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally.
Uses Made Of Your Information
Lawful basis for processing
We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our business and Our Partners’ businesses, as well as managing and developing client relationships.
We rely on your consent, which is freely given by you during the application process or when you contact us as a potential client, to disclose your personal data to our Partners on the basis described below.
Purposes of processing
We use information held about you in the following ways:
To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles.
To communicate with you in respect of the recruitment process.
To enhance any information that we receive from you with information obtained from third-party data providers.
To find appropriate candidates to fill Our job openings.
To manage and respond to inquiries from potential clients.
To set up meetings with potential clients who have contacted us.
To provide information about our services to potential clients who have requested it.
Disclosure of Your Information
As set out above, we pass your information to our Partners, who use it only in accordance with our instructions and as otherwise required by law.
Where you have applied for a job opening via Siegen Solutions, and where you have consented to this disclosure, We will disclose to our Partners certain personal data that We hold, including but not limited to a unique identifier used by social media sites to identify you, and information about your progress through our hiring process for the applicable job opening, as well as tangible, intangible, visual, electronic, present, or future information that we hold about you, such as your name, contact details and other information involving analysis of data relating to you as an applicant for employment.
We may also share your personal data with our Partners when you contact us as a potential client and provide consent to do so, in order to set up meetings and provide the information you requested.
How we store your Personal Data
Security
We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorized way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.
Where We store your Personal Data
Your Personal Data are kept in secure, encrypted cloud storage systems provided by trusted third-party suppliers. These suppliers are committed to delivering industry-leading standards for data protection and have promised us this level of security through rigorous contractual agreements. Our third-party suppliers have made firm commitments to maintain these standards, providing us with the confidence that your data is protected with the highest level of security. However, please note that since these storage systems are managed by third-party suppliers, we are not liable for any mistakes or breaches that may occur on their part.
How long we keep your Personal Data
We will hold all the data for 12 months.
Contact
All questions, comments and requests regarding this Privacy Notice should be addressed to admin@siegensolutions.com